Administrative Director

Houston, TX 77057, USA

Job Type

Part-time and Full-Time

About the Role

We are looking for a hard-working and dedicated director to be responsible for administrative and clerical duties to ensure efficiency and smooth running in our offices. The director provides reliable support to managers, staff, and office visitors, handles basic office tasks and monitors office operations to increase efficiency, quality, and lower costs.

A successful director is dedicated, hard-working, and has strong attention to detail. You should have excellent communication, interpersonal, and organizational skills.

About Job:
We are in need for a hard-working and dedicated director to be responsible for administrative and clerical duties to ensure efficiency and smooth running in our offices, include admitting patients, preparing medical files, billing patients, and scheduling staff meetings. They also support patients with filling out forms and scheduling appointments, scheduling patient appointments and procedures, processing patient billing and medical insurance claims, recording patients' medical histories, and keeping track of inventories. The director provides reliable support to managers, staff, and office visitors, handles basic office tasks and monitors office operations to increase efficiency, quality, and lower costs. You should have excellent communication, interpersonal, and organizational skills. We need a dynamic director to join Institute of Integrative Health Specialist and Holistic Wellness Center, LLC.

To ensure success as a director, you should display meticulous attention to detail and excellent knowledge of medical terminology, as well as medical billing procedures. Ultimately, a top-notch director should be a driven, organized individual with a knack for patient care and administration. director is also known as an administrative director, office director, personal director, or office clerk.

Director Responsibilities:
Answering incoming phone calls and emails, as well as accurately conveying messages.
Assisting patients with forms and other administrative procedures.
Scheduling and confirming medical appointments.
Recording and filing patients' information, such as personal particulars, medical history, and insurance details.
Processing patient billing and assisting with insurance claims.
Maintaining an organized filing system and keeping all records of medical information confidential.
Scheduling staff meetings for physicians, nurses, and other medical team members.
Maintaining inventories and ordering supplies as needed.
Greeting and directing visitors, and responding to complaints and requests.
Making arrangements for meetings and travel.
Performing basic office tasks, such as data entry, answering phones, taking messages, sorting mail, maintaining and updating filing, operating office machines, and arranging equipment maintenance and repairs.
Planning and preparing for office events, such as meetings, conferences, and promotional activities.
Ordering and distributing office supplies.
Maintaining positive relationships with vendors, clients, and coworkers.
Reviewing and updating office procedures to reduce errors and costs.
Following and enforcing relevant policies, procedures, and regulations.

Secretary Requirements:
A high school or GED diploma.
At least two years' experience working in a medical office environment.
Sound knowledge of relevant medical terminology, processes, and practices.
Knowledge of patient management software, such as RXNT and Kareo Billing.
Excellent computer skills and ability to process a large amount of medical data on a daily basis.
Proficiency in the medical billing process and working knowledge of health insurance policies.
Strong communication and interpersonal skills.
Meticulous attention to detail and solid organizational skills.
Ability to thrive in a fast-paced environment.
A friendly, approachable demeanor that will make patients feel welcome and at ease.

Requirements

A high school diploma.
A working knowledge of and experience with administrative and clerical procedures and systems.
A good proficiency with computers.
Familiarity with office equipment.
Excellent communication and interpersonal skills.
Excellent planning, organizational, and time management skills.
Good analytical, problem solving, and critical thinking skills.